History Degree Not Required

About History Factory

History Factory is the brand heritage and archives agency that supports the world’s best enterprises to enhance and transform strategy, brand positioning, marketing, and communications that drive measurable results. For more than 40 years, History Factory has assisted organizations to employ their most underused asset – their history and heritage – to pursue their missions and fuel growth.

The Archives Lab has an immediate opening for a Manager, Archives Operations.

The Manager of Archives Operations leads a team of approximately 5 staff to senior level archivists and is responsible for:

• Co-administer archival projects with peer managers.
• Manage digital partnerships internally and externally.
• Assist with appraisal, organization, and cataloging of collections.
• Complete critical assessments in support of planning and coordinating new archival projects, policies, procedures, and workflows.
• Oversee maintenance of storage environment and equipment.

In addition to providing day-to-day leadership to members of the Archival Services team, the Manager collaborates closely with Archives department senior management and other department team leads and staff to implement processes and workflows that span across the departments’ functions to promote the discovery and use of collections.

Key Responsibilities

Managerial Responsibilities (40%)

• Provide technical training on archival processing, policies, and data entry.
• Engage in annual planning activities.
• Conduct timely performance evaluations for direct reports.
• Coach and mentor staff for professional growth.
• Foster a culture of continual learning and improvement.
• Encourage staff participation in cross-functional activities.
• Promote collaborative relationships with other departments.
• Provide regular financial, statistical, and narrative reports

Client Relationship Management: (5%)

• Cultivate collaborative relationships with clients, fostering open communication.
• Assess client satisfaction and address concerns proactively.
• Demonstrate a client-centric approach, anticipating needs and providing tailored solutions.

Project Management (20%)

• Partner in the development of project plans.
• Ensure department and project milestones, goals, and budgets are met and managed efficiently through tracking and evaluation
• Provide detailed reports to clients on project progress.
• Facilitate project meetings and prepare related materials.
• Collaborate to resolve deviations from project plans.
• Develop and document processing standards.
• Prioritize and oversee collection digitization.
• Collaborate on digitization workflows.
• Assess and enhance service approaches.
• Participate in innovation and modernization processes.

Consulting, Records Processing, Collection Management and Reference Support (35%)

• Manage physical and digital acquisitions.
• Answer written reference questions.
• Provide reference assistance in person.
• Establish and maintain secure storage solutions.
• Prioritize preservation, conservation, and security needs.
• Perform assessment functions, including interviewing client teams to gather relevant information, promoting program visions through archival solution architecture, and presenting recommendations to client teams and executive management.

Required Qualifications

• ALA-accredited MLS or graduate degree in history/business history.
• 5+ years of archival experience, including records management.
• 2-3 years of managerial experience.
• Demonstrated commitment to diversity and inclusion.
• Strong interpersonal and communication skills, fostering positive interactions with colleagues, clients, and stakeholders.
• Proficiency in archival research and reproduction.
• In-depth knowledge of archival principles and standards.
• Proven project management skills.
• Success in leading diverse teams and collaborating with clients.
• Track record of managing complex archival projects.
• Strong planning, decision-making, and problem-solving skills.
• Competence in project performance assessment and budget analysis.
• Effective communication of digital collection concepts.
• Willingness to travel domestically.

Tools & Technologies

• Proficient in Microsoft Word, Excel, gSuite, and Adobe Acrobat Pro.
• Familiarity with archival collections management software.
• Knowledge of electronic document management systems.
• Experience with digital asset management systems.
• Skilled in using digitization equipment and image editing software.

Work Environment

• Office setting with minimal noise.
• Tasks include sitting, walking, and standing.
• Requires handling objects, talking, listening, and computer use.
• Ability to lift and carry up to forty pounds.
• Capable of climbing ladders and retrieving items.
• Adaptability to varied environments, which may include dust and mold exposure.

How to Apply

Complete the application form using this link: https://historyfactory.applytojob.com/apply

EEO and accessibility Statement

History Factory is an equal opportunity employer and makes employment decisions based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, age, family medical history or genetic information, disability, past or present military service, or any other characteristics protected under the laws applicable in the locations where History Factory operates. History Factory will not tolerate discrimination or harassment based on any of these characteristics.

History Factory is committed to the full inclusion of all individuals. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact [email protected].

History Factory is the brand heritage and archives agency that supports the world’s best enterprises to enhance and transform strategy, brand positioning, marketing, and communications that drive measurable results. For more than 40 years, History Factory has assisted organizations to employ their most underused asset – their history and heritage – to pursue their missions and fuel growth.

The Archives Lab has an immediate opening for a Staff Archivist.

The Staff Archivist will deliver innovative work in a diverse project environment that offers multiple opportunities for growth. The position will be responsible for the day-to-day provision of archival outsourcing services to one or several clients. Archival outsourcing is the management and/or improvement of activities related to a part or to the whole of archival program operation.

Archives Lab team members can expect to:

• Incorporate skills which support the management and maintenance services required to implement new archival solutions or maintain and improve existing archival programs for our clients.
• Receive ongoing training to build and extend professional and technical skills in all areas.
• Enjoy our comprehensive and generous benefits package.

Key Responsibilities

• Oversee the acquisition, processing and maintenance of collections of archival assets in digital and physical formats.
• Create descriptive metadata that supports the discovery and identification of resources; including building taxonomies and controlled vocabularies
• Perform activities necessary to conduct and manage digitization projects; including preparation of originals for digitization; project tracking; metadata creation and collection; and versioning.
• Apply information retrieval techniques to meet the research and analysis needs of knowledge workers in diverse industries and business functions.
• Curate and compile archival information on subjects, themes, and interests relevant to client operational and strategic processes.

Basic Qualifications

• ALA-accredited Master of Library Science (MLS).
• Minimum of 1 year of experience in archives.
• Knowledge of archival processing and digitization methods, procedures, and practices.
• Applies principles of sound management to the administration of corporate and institutional archives.
• Ability to interpret and apply data structure standards, data content standards, and data value standards.
• Skill in developing information architectures and classification systems.
• Curate and compile archival information on subjects, themes, and interests relevant to client operational and strategic processes.

Preferred Skills

• Excellent oral and written communication skills.
• Ability to manage multiple projects under tight deadlines.
• Strong project management and organizational skills.
• Ability to work creatively and analytically in a problem-solving environment.
• Understanding of business parameters and drivers.
• Ability to articulate technical issues in business terms and vice-versa.
• Experience and knowledge of major archival management technologies (legacy and emerging) and desire to continue to broaden technology skills.
• Understanding of, and ability to apply, modern business archives management concepts.
• Demonstrated teamwork and collaboration in a professional setting.
• Ability to work autonomously and independently, yet integrate appropriately with other areas within History Factory.

Work Environment

Work environment is an office setting (work station). Employee is not exposed to weather conditions and noise level in work area is minimal.

Regularly required to sit for extended periods; walk; stand; use hands to handle objects and feel controls; talk; listen; and vision capabilities that enable reading and viewing a computer screen.

Must be able to lift and carry a forty-pound box, climb a ladder to retrieve materials, and work in environments which may contain dust and mold.

How to Apply

Complete the application form using this link: https://historyfactory.applytojob.com/apply

DO NOT USE THE "LET'S TALK" SECTION -- IT IS NOT THE APPLICATION

EEO and accessibility Statement 

History Factory is an equal opportunity employer and makes employment decisions based on business needs, job requirements and individual qualifications, without regard to race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, age, family medical history or genetic information, disability, past or present military service, or any other characteristics protected under the laws applicable in the locations where History Factory operates.  History Factory will not tolerate discrimination or harassment based on any of these characteristics. 

History Factory is committed to the full inclusion of all individuals. We comply with federal and state disability laws and make reasonable accommodations for applicants and employees with disabilities. To request reasonable accommodation in the job application or interview process, please contact [email protected].